Grievance letter: Bullied and discriminated against for depression

[HR address]

By email to: [Email address]                                                                                   [Date]

Re: [Employee name]

Dear [Name of HR contact]

I am instructed on behalf of your employee [Employee name]. [Employee name] has informed me that he has been off work since 1^st April [year date] due to a suspension for alleged misconduct which stems from his “negative attitude” and lack of motivation.

As you are aware, [Employee name] started working for the company on [date two years ago] as an Account Manager. He informs me that you have offered him a settlement agreement which would include the termination of his employment in exchange for his notice payment and compensation for loss of office in the sum of £ [£ amount].

As you are also aware, following a discussion between [Employee] and [Manager] on [date 6 months previously], [Employee name] suffers from low self-esteem, lack of self-confidence, depression, and low mood. [Employee name] has been affected by this condition for all of his adult life. This amounts to a disability pursuant to section 6 Equality Act 2010 and [Employee name] is therefore protected as a disabled employee. To subject him to disciplinary proceedings for a negative attitude and lack of motivation in these circumstances, without seeking any input from Occupational Health, is discriminatory and a failure to make reasonable adjustments.

In addition to the disciplinary procedure, [Employee name] has also been subjected to the following treatment which amounts to harassment or discrimination because of his disability:

• On 3^rd January [date this year], [Employee name] was off work sick and despite [Manager] having sent [Employee] home from work on the previous day, she was heard in the open plan office saying that she believed that [Employee name] was faking illness.
• On 5^th January [date this year], [Manager] said, “There’s a negative vibe from you [Employee name] and I don’t like it”.
• On 7^th January [date this year], after [Employee name] had been off work sick for two days, [Manager] gave him a verbal warning, without having followed any disciplinary process whatsoever and then she invited [Employee name] to a further disciplinary hearing that afternoon.
• Treating [Employee name] differently from [Employee 2] and punishing [Employee name] in circumstances where other employees who are not disabled have not been punished, specifically allowing non-disabled employees to leave a voicemail message informing the company of their sickness whereas [Employee name] was disciplined for doing the same.

[Employee name] was told at the end of the disciplinary hearing that he would be issued with a final written warning if he did not accept the settlement proposal, which effectively amounts to one month’s pay.

In light of this treatment, [Employee name] considers that you have breached the implied term of trust and confidence. He reserves his rights in relation to this and is considering whether he will resign.

[Employee name] does not accept that the offer you made was properly “without prejudice” nor does he accept that it amounts to a “pre-termination negotiation” and it was a clear indication of the company’s intention to force him out of his job.

Please treat this letter as a letter of grievance, [Employee name] wishes to complain about the above treatment of him, which amounts to the following:

1. Breach of contract: The company has fundamentally breached his contract of employment by the actions set out above.
2. Disability discrimination: He has been subjected to harassment, less favourable or unfavourable treatment (see above) because of his mental health condition. No adjustments were made to his role. This is a breach of the Equality Act 2010.

Without prejudice subject to costs

Protected pursuant to section 111A Employment Rights Act 1996

[Employee name] has no desire to enter into protracted discussions, to endure a lengthy grievance process, or to issue proceedings in the employment tribunal which would inevitably be time-consuming and costly for both you and him.

To this end, he has instructed me to put forward an offer, which will include the termination of his employment by mutual consent. His terms are:

1. Employment to terminate on 30^th May [this year date];
2. [Employee name] to withdraw his grievance and agree not to raise any further claims in relation to the matters contained therein;
3. [Employee name] to agree not to bring any tribunal or court proceedings relating to the matters contained within his grievance, or this letter or relating to his employment or the termination of it;
4. [Employee name] to be placed on garden leave until the termination date and to be paid his normal salary;
5. For you to pay [Employee name’s] notice pay of £[£ amount](gross) which is a month’s pay, including an average rate of commission (based on annual gross salary of £ [£ amount]);
6. For you to pay a sum of £ [£ amount] to compensate [Employee name] for the loss of his employment (which is the equivalent to 3 months’ pay), bearing in mind he would be entitled to claim approximately 6 – 12 months loss of earnings should he resign and claim constructive dismissal;
7. For you to pay to [Employee name] the sum of £ [£ amount] as compensation for injury to feelings for disability harassment/discrimination;
8. For you to provide him with an agreed reference in standard terms;
9. For you to pay a contribution to [Employee name’s] legal fees in the sum of £ [£ amount] + VAT to enter into a settlement agreement.

This offer will remain open for acceptance until 4 pm on [date] (“the deadline”). 7 days after you accept this settlement offer by letter you will be liable to pay my client the sum of £ [£ amount] inclusive of interest and any VAT.

If you do not accept this settlement offer, we reserve the right to bring the contents of this letter to the attention of the court on the issue of costs. If you fail to do better than this settlement offer at trial, we intend to seek an order requiring your client to pay my client’s costs from the expiry of the deadline, together with interest on those costs from that date until payment.

I strongly suggest that you take legal advice as to the contents of this letter.

I look forward to hearing from you at your earliest convenience.

Yours sincerely,

[Lawyer name]

Monaco Solicitors